INVOICING US/EXPENSE REIMBURSEMENT
HOW TO INVOICE US
Our starting rate of pay is $20/hour. Please feel free to use your own invoice, or download a copy of the invoice template below.
If you're using the template provided, please be sure to rename it and make it yours!
When filling out your hours, under the “Details” column please place the job details (the address of the event or the venue you worked at). Under the “Caterer” column, indicate the caterer (eg. Daniel et Daniel [D&D for short], Toben Food by Design [Toben for short) or if there was no catering company onsite, write “In House”)
Under the “Hours” column, please input your start time, and finish time. Under the “Total” column, please input the total hours worked, expressed as a decimal. An hour divides into 4 parts, so 15 minutes worked is expressed as 0.25 hours, 30 minutes worked is expressed as 0.50 hours, 45 minutes worked is expressed as 0.75 hours, and 1 hour worked is expressed as 1 hour, etc.
We provide a 4 hour minimum for all shifts, so if you are on a shift that lasts less than 4 hours please do invoice us for 4 (unless of course you are late, at which point the 4 hour minimum would not apply to that shift.)
Send us a copy of your monthly invoice (containing that calendar month’s shifts) as an attachment in an email by the 5th of the following month (eg. all shifts worked in MAY would need to be sent to us in office by the 5th of JUNE.)
Late invoices will be rolled over into the next month’s payroll, and invoices submitted more than 6 months past the event date will be considered stale dated.
In an effort to streamline paying our team members, we have moved exclusively to payment by Direct Deposit.
This eliminates lost/delayed cheques and ensures payment on time, every time.
Direct Deposit payments are auto-processed to hit your account the last Friday of each month.
Annually, we will issue T4a's in accordance with the regulations of the Canadian Government. Please bear in mind that T4A income is reported based on payment date, not working days. For example, if you work December 1 - 31 2021, payment for these hours is in January of 2022, your income for these services will be accounted for on your 2022 T4A slip.
Should you have any questions regarding invoicing or T4a's, please let us know!
(GETTING REIMBURSED FOR YOUR APPROVED EXPENSES WITH OUR COMPANY)
Were you told to take a taxi/uber to an event by us? Did you have to grab ice during a shift for a client?
Need to be reimbursed for an approved expense by our Company?
Please be sure to submit all Expenses (ie. taxi/uber, and miscellaneous items) by filling out a STAFF EXPENSE REIMBURSEMENT FORM.
In order to receive your reimbursement, you must fill out this form and send it in with a copy of the expense receipts by the 5th of the month following the month those expenses were incurred (eg. All expenses incurred in MAY would be submitted by the 5th of JUNE).